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Community / Meetups Organize Checklist

5 Weeks Before​

  • Find speakers

4 Weeks Before​

  •  Finalize workshop date
  •  Finalize theme
  •  Finalize Speaker 1
  •  Finalize Speaker 2
  •  Identify food sponsor
  •  Identify swag sponsor
  •  Create event microsite
    • Speakers’ bios
    • Registration form
    • Agenda
    • “Why Attend” section

2 Weeks Before​

  •  Finalize registration form
  •  Confirm content creation from Speaker 1
  •  Confirm content creation from Speaker 2
  •  Create WhatsApp group for event
  •  Share daily updates in:
    • Event WhatsApp group
    • BuildPiper community group
    • OpsTree group

1 Week Before​

  •  Finalize food arrangements
  •  Arrange building entry and passes
  •  Assign office boy support
  •  Confirm event host
  •  Launch poll (Attending / Not Attending)
  •  Finalize gifts

Event Day​

  •  Collect feedback from attendees

Following Week​

  •  Send a post-event thank-you message
  •  Share the link to join the BuildPiper community
  •  Prepare event video package:
    • Picture reel (1 min)
    • Video feedback (3 testimonials)
    • Speaker shorts (30 sec each)
  •  Update the event microsite with speaker PPTs